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OFFICE MANAGER

Hybrid: Johannesburg

Salary: R10 000 - R11 000

12 month fixed-term contract 

Background

EMGuidance is a trusted information-driven mobile and web-based medicines and treatment platform which supports healthcare professionals at the point of care in an unbiased manner, whilst creating insights and digital solutions for the healthcare ecosystem. We are committed to upholding our values of transparency, innovation, excellence and providing up-to-date information.

We are a globally award-winning, venture-funded med-tech start-up, based in Sandton (JHB) and Cape Town. Our team is deeply passionate about adding value and creating efficiencies for the medical professionals, patients and the pharmaceutical and healthcare organisations for which we provide solutions. We seek individuals who share these ideals and who are looking to positively impact the country’s healthcare system.

We have a new vacancy for an Office Manager.

Job Title: Office Manager

Job Overview

The Office Manager is responsible for ensuring the smooth and efficient functioning of the organisation’s office environment, travel arrangements, internal coordination, and administrative operations. This role supports executives, staff, and organisational processes by managing facilities, assets, meetings, events, and communication channels.

Job Requirements

The following points outline the job requirements:

Key Responsibilities

Travel Management

  • Book flights and accommodation
  • Arrange ground transportation
  • Manage and prepare travel documentation

Meetings & Workspace Coordination

  • Schedule internal and external meetings
  • Coordinate board and executive meetings
  • Book meeting rooms and shared spaces
  • Ensure all meeting logistics are prepared and executed

Asset & Equipment Management

  • Track company assets and equipment
  • Maintain and update the asset register
  • Coordinate allocation, distribution, and return of equipment

Office & Facilities Management

  • Ensure smooth daily operation of office facilities
  • Manage office supplies, inventory, and procurement
  • Oversee office maintenance and service providers

Communication & Shared Email Management

  • Monitor and respond to shared inboxes
  • Route enquiries to relevant team members
  • Maintain professional and timely communication standards

Tender Monitoring

  • Monitor relevant tender portals
  • Identify opportunities aligned with organisational objectives

Internal Events & Corporate Culture

  • Coordinate internal events and team activities
  • Support employee engagement initiatives
  • Organise team celebrations, end‑of‑year events, and huddles
  • Manage logistics for internal meetings and gatherings
  • Send calendar invitations and manage RSVPs
  • Oversee event budgets and cost control

Skills/Attributes of Candidate

  • Strong organisational and multitasking abilities
  • Excellent communication and interpersonal skills
  • High attention to detail and accuracy
  • Proficiency in office software and scheduling tools
  • Ability to manage confidential information
  • Strong coordination and problem‑solving skills

Experience & Qualifications

  • Matric (Required)
  • Experience with office administration, office management, Microsoft 365, Google Workspace, travel & accommodation co-ordination (Required)
  • Degree/Diploma/Certificate/Professional Accreditation/Experience in business administration, operations management, logistics, project management or company secretarial management (Advantageous)

Reporting to: 

CEO

UP FOR THE CHALLENGE?

Send your CV to careers@emguidance.com

If you haven’t heard back from us within 15 business days, please consider your application unsuccessful.

Applications close: 6 April 2026